Coordinator of Events and Operations - Strategic Education Alliances
Grand Canyon University is seeking a Coordinator of Events and Operations. This an administrative role which coordinates data/information, tasks, activities, work flow or processes for a the Strategic Education Alliances team.
- Monitors and processes departmental information and data and other related forms and documents.
- Establishes and maintains a database or filing system.
- Gathers data from various sources, compiles or consolidates, posts and updates information to related software, databases or systems.
- Assists in prioritizing, planning, scheduling, arranging and executing details for events or meetings including logistical requirements scheduled by the department.
- Creates and/or distributes communications or promotional materials, including use of social media platforms.
- Communicates details of events and ensures all parties are well informed of progress.
- Assists with outreach efforts to contact targeted schools to inform them about GCE offerings.
- Monitors and manages progress acquiring necessary information or details as necessary, refers information to appropriate stakeholders, elevates problems as designated.
- Resolves issues or problems within scope of authority.
- May review or reconcile invoices, vouchers, expense reports, etc. and submits to accounting for payment and follows up as necessary with vendor or accounting.
- Acts as liaison, organizer or point of contact for facilities management requests, office moves, telecommunications requests or other work requests.
- Answers inquiries concerning the status of various reports, documents, contracts, persons or the information contained on records; interprets policies concerning the various records maintained.
- May recommend improvements in work flow and processes to improve efficiency.
- Collects and extracts data from records for various reports; tabulates data; checks tabulated data for accuracy and completeness.
- May access University-proprietary software for purchasing, scheduling meetings, accessing student records, facilities management, timekeeping/payroll, etc.
- Retrieves information and may summarize data for reporting purposes.
- Verifies information contained in the systems for legitimate requests for such information.
- Maintains and replenishes supplies for the department or office.
- Assists in creating performance metrics, efficacy reports and other reports, charts, graphs and correspondence.
- High school diploma, or the equivalent such as GED.
- A college degree is preferred.
- Prior administrative/office work experience.
- Must be able to pass pre-employment background check.
- An equivalent combination of directly-related work experience and training/education from which comparable knowledge, skills and abilities have been achieved may be substituted upon supervisor’s approval.
- An attention to detail, thoroughness and accuracy with ability to manage multiple tasks, projects, responsibilities, sources of information simultaneously while meeting deadlines.
- Considerable knowledge of administrative and operational business practices.
- Ability to cope effectively with changing priorities and interpret ambiguous information or direction.
- Basic understanding of University and departmental policies and procedures, and regulations which may affect departmental policy.
- Computer proficient with MS Office, internet, email and database software including ability to operate a keyboard and manipulate data; and a familiarity with office machines.
- Ability to quickly learn software applications which involves pulling and creating ad hoc reports, inputting data to reconcile accounts, etc.
- Ability to establish and maintain recordkeeping/databases systems, retrieve information and prepare reports, graphs, charts and metrics.
- Ability to plan and coordinate event, meeting and conference details.
- Ability to work independently or effectively in a team environment.
- Good interpersonal skills and ability to establish and maintain effective working relationships with internal or external contacts and stakeholders.
- Good communications skills with a good command of the English language.
- Ability to communicate, verbally and in writing, in other languages is helpful but not required.
- Ability to recognize and maintain the confidentiality or sensitivity of information contained in databases or records.
- Provide a positive example to students by supporting the University’s Doctrinal Statement, Ethical Position Statement and Mission of Grand Canyon University.
At Grand Canyon Education, it is our privilege to serve students and those who support academic advancement. We lead educational transformation by developing superior ways to help schools grow and prosper. We provide transparent programs, intuitive online learning technologies and well-established academic models that promote student success and institutional growth.
Employment is contingent upon the satisfactory outcome (as determined by the university) of pre-employment screening activities, including a background check.
Only candidates who submit a resume and complete the full application will be considered - anyone without a resume will be declined automatically. For assistance with your job application please use our External Candidate Job Application Guide.
All staff candidates will be asked to review GCE’s staff expectations as part of the application process.
Our partner in education, Grand Canyon University, is Arizona’s premier private Christian university. GCU serves traditional and online students by offering quality academic degree programs, experienced leadership and transformative learning experiences both on our growing campus and digitally.
If you’re interested in working for Grand Canyon University, visit jobs.gcu.edu.
For more information about Grand Canyon Education, Inc., visit gce.com
Job Status: Full Time
Job Reference #: R000020917-1